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Before seeking a partnership, one should do their research and find out who to communicate it to in the organization. E.g in emails, one could cc the head of the organization and also the head of linked departments if you have their contact details to ensure you have the right people on the table.
Documentation of every stage of the partnership is important as it ensures that in case any of the partners switch roles, those present and incoming can easily follow through and take up the duties as expected.